Create and Send a Request for Proposal (RFP) to Industry-Leading Virtual Meeting Platforms

Meetings are an important part of any industry. The connections made at such events help businesses, not-for-profits, and governments innovate and advance. Well-planned meetings are cornerstones to achieving this.

With the reliance on online platforms increasing, challenges in finding the right platform that meets the needs of event planners and event attendees abound.

This Request for Proposal (RFP) generator tool will help to you find the best virtual meeting platform so that you can feel confident when organizing your meeting.

Below are survey questions that will help populate an RFP. In addition, it will provide recommendations on the virtual meeting platforms that best align with your event needs. Please allow for 15 minutes to complete the survey, there is a lot to think about to host a successful virtual meeting.

As a best practice, you should start your search for a virtual meeting platform at least eight months prior to the event. The larger the meeting, the earlier you should start your search.

Topics covered in the RFP tool include:

  • Understanding your meeting

  • Technical requirements

  • Features, such as sponsorship, audience engagement, measuring success, and networking. 

  • Support and customer service


For assistance accessing the RFP tool please contact yourfriends@meetingplannerexchage.com